Administrative Assistant (Onsite - Marietta, PA)
Alphanumeric Systems | Pharmaceutical Manufacturing Environment
Alphanumeric is hiring an Administrative Assistant to support our long-standing pharmaceutical client in Marietta, PA. This onsite, day-shift role is ideal for a highly organized professional who thrives in a fast-paced, regulated environment and enjoys supporting senior leadership and site operations.
Pay Rate: $40-$45/hour
About the Role:
This position provides high-level administrative and operational support to site leadership, including direct support to the VP, MAPS Operations. You will play a critical role in ensuring smooth day-to-day operations, driving organizational effectiveness, and supporting site governance processes.
The ideal candidate is proactive, detail-oriented, and able to manage competing priorities with professionalism and discretion.
Key Responsibilities:
- Manage complex executive calendars, travel arrangements, and scheduling across multiple time zones and shifts.
- Coordinate travel and expense reporting via Concur; process purchase orders using SAP and Ariba.
- Support site governance and Tier 3 meetings (agenda creation, pre-reads, action tracking, and follow-ups).
- Track key decisions, risks, milestones, and dependencies across multiple workstreams.
- Coordinate meeting logistics for leadership, including room scheduling and planning support.
- Maintain and update site distribution lists for new hires, transfers, and departures.
- Provide backup support for timekeeping and employee records in Workday.
- Partner with Site Communications to plan and execute internal/external visits, including detailed itineraries (travel, lodging, transportation, meetings)
- Support employee engagement initiatives, recognition programs, and site-wide events (e.g., town halls).
- Promote a culture of safety, quality, and operational excellence.
Required Qualifications:
- 5+ years of administrative or executive assistant experience.
- Experience supporting senior leaders in a matrixed organization.
- Strong proficiency with Microsoft Office Suite and collaboration tools.
- Excellent organizational, communication, and interpersonal skills.
- High level of discretion, judgment, and attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
Preferred Qualifications:
- Experience in pharmaceutical, biotech, or regulated industries.
- Familiarity with SAP, Ariba, Concur, and Workday.
- Experience with SharePoint or team collaboration platforms.
What We're Looking For:
- Proactive, anticipatory mindset with strong follow-through.
- Ability to remain calm and effective under pressure.
- Strong collaboration skills across leadership and shop-floor teams.
- A detail-oriented professional who takes ownership and drives results.
Work Environment:
- Onsite role (Marietta, PA)
- Day shift schedule
If you're a highly organized administrative professional who enjoys supporting leadership and driving operational excellence, we'd love to hear from you.